Free Purchase Order Templates

Download a free purchase order template for Excel or Google Sheets.  Fill in the template with your supplier's details, then export to PDF for a professional purchase order.

Purchase Order Template vs. Purchase Order Software: What’s Right for You?

Need a simple purchase order template to send to suppliers? You're in the right place. Purchase orders (POs) help formalize your buying process, reduce miscommunication, and keep your business organized.

A basic purchase order template in Word, Excel, or Google Docs lets you fill in your supplier’s info, add line items, and send it off. It's a quick fix - especially if you’re just starting out.

But once you’re managing multiple suppliers, tracking dozens of POs, and trying to stay on top of invoices and payments, manual templates fall apart.

What Is a Purchase Order Template?

A purchase order template is a fillable document you use to request goods or services from a vendor. It typically includes:

• Your company and supplier details
• A PO number and issue date
• Product or service descriptions
• Quantities and prices
• Total cost and payment terms

Templates help standardize your purchasing process - but they don’t scale well when your business grows.

The Limitations of Manual Purchase Order Templates

Templates require constant manual input. Every time you create a new PO, you have to duplicate files, type in supplier details, calculate totals, and manage separate folders just to stay organized.

This slows you down and increases the risk of errors - especially when you're juggling multiple vendors, POs, and invoices.

Purchase order templates are limiting when:

• You deal with several suppliers regularly
• You want to avoid data entry errors
• You need to find specific POs quickly
• You care about a consistent, professional look
• You want a mobile-friendly solution

Why Purchase Order Software Is a Smarter Option

When you upgrade to purchase order software, you streamline the entire process — from request to fulfillment — and keep everything in one place.

✅ Speed and Efficiency

Auto-fill supplier info, line items, and totals. No more manual entry. No more guesswork.

✅ Branded, Professional Documents

Create purchase orders that match your quotes and invoices - consistent, clean, and on-brand.

✅ Organized and Searchable by Supplier

Quickly find any PO by vendor, PO number, or date. Stay organized without spreadsheets or cluttered folders.

✅ Cloud-Based Access

Work from anywhere - desktop, laptop, tablet, or phone. All your purchase orders, always available.

✅ Mobile-Friendly Design

Create and send POs on the go. Perfect for remote teams or on-site procurement.

Upgrade to payPod

If you're only creating the occasional purchase order, a free template can help you get started. But if you're managing vendors regularly or want a faster, more reliable process, purchase order software is the way to go.

Try payPod free for 30 days - no credit card required.

Create unlimited purchase orders, invoices, and quotes for as many suppliers and clients as you need.

Start now - your first purchase order takes less than 5 minutes.