Invoicing can get tiresome. Use a service that streamlines the creation of invoices and tracking payments. Avoid clunky templates littering your desktop!
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Free Invoice Templates
Download ready-to-use invoice templates in Excel, Word, and Google Sheets – OR create invoices faster with PayPod's free invoicing software.
Excel Invoice Template
Excel makes a great tool for invoicing as spreadsheet can be configured to automatically calculate tax and totals. Bear in mind that not all of your clients will have Excel installed, so ensure to export the invoice to a PDF format, which is far more widely supported.
Download Excel TemplateGoogle Docs Invoice Template
Much like Excel, a Google Sheets invoice template will also aid in handling calculations automatically. You may need to maintain an additional spreadsheet to keep track of which invoice was sent to whom, and which has been paid.
Open Google Docs TemplateOnline Invoicing Software
By ditching the templates and using online software designed specifically for the task at hand, creating and sending invoices cannot get any easier. Save time, and keep track of your invoices.
Try Online InvoicingShould I Use an Invoice Template or Invoice Software?
If you're running a small business or freelancing, getting paid is non-negotiable - but how you handle invoicing can make or break your workflow.
Invoice templates are a popular choice for beginners. They’re free, easy to customize, and familiar if you’re already working with Word or Excel. You can download a template, plug in your details, and send an invoice in minutes. No learning curve, no cost.
But here’s the catch: templates don’t scale well.
As your business grows and your client list expands, invoice templates can quickly become a headache. Each invoice becomes a manual task — copying files, editing line items, double-checking dates and totals. You risk sending duplicates, making calculation errors, or forgetting to follow up on unpaid invoices. Plus, managing tax rates, discounts, late fees, and recurring billing through static documents? That’s asking for trouble.
When a Template Works
- You’re only sending one or two invoices a month
- Your pricing is simple and doesn’t change often
- You don’t mind tracking payments manually
- You’re just starting out and need a quick fix
If that’s you, a template might do the job - for now.
When Software Becomes Essential
But once you’re juggling multiple clients, offering custom quotes, chasing late payments, or preparing for tax season, invoice software isn’t just helpful — it’s essential.
With invoicing software, you can:
- Generate and send professional invoices in seconds
- Track payments automatically
- Set up recurring billing for ongoing clients
- Stay on top of taxes
- Access reports that make tax prep and cash flow management easier
Most importantly, software reduces human error and frees up your time so you can focus on what actually grows your business - not formatting spreadsheets.
Ready to Ditch Templates?
Don’t waste another hour creating invoices from scratch or wondering who still owes you money. Upgrade to payPod - and take control of your invoicing from quote to payment. It’s faster, smarter, and built to grow with you.